Role: Personal Assistant REF 367284
Contract Length: Until July 2026
Location: Exeter or Winfrith
IR35: Inside
Pay Rate to Intermediary: £17.80 per hour
Spinwell is recruiting for a Personal Assistant for an excellent opportunity within the public sector.
RESPONSIBILITIES OF THE PERSONAL ASSISTANT
The principal responsibility of the Personal Assistant (PA) is to provide key organisational and administrative support for up to three designated ‘Principals’ at Chief Superintendent or equivalent level. Providing a professional, efficient and confidential level of service and enabling support to the wider Senior Leadership Team (SLT), ensuring the smooth delivery of portfolio commitments and priorities.
In particular to:
- Management of the designated diary commitments of (up to three) Principals to ensure that the daily schedule of work is co-ordinated effectively, categorising and prioritising workflow.
- Consider and prioritise incoming telephone calls, correspondence and emails addressed to the Principal, deciding on the most appropriate manner by which it should be dealt with, ensuring only relevant correspondence is filtered through to the Principal.
- Organise, administer and accurately record meetings and events on behalf of the Principal, progressing any actions as appropriate and ensuring the Principal is fully briefed in advance of such meetings.
- Keep effective record-management system, which maintain the appropriate level of security and sensitivity for the material stored.
- Liaising with senior leaders for information (e.g. performance issues, complaints data and attendance data) to inform responses to requests to the Principal.
This list of duties is not restrictive or exhaustive and the post-holder may be required to carry out duties from time to time that are either commensurate with/or lower than the grade of the post. In some posts this might include the ad-hoc provision of guidance and informal training of new colleagues.
SKILLS/EXPERIENCE OF THE PERSONAL ASSISTANT
- Educated to A Level standard or relevant business experience
- A recognised business administration certification or commitment to work towards such a qualification, or relevant business experience
- Good command of the English language to be able to listen to an issue and summarise it eloquently both verbally and in writing
- IT literate with demonstrable skills, in particular the use of Microsoft 365 and proficiency in document layout
- Ability to quickly gain a good understanding of force IT systems including SharePoint
- Strong decision-making skills with the ability to apply practical problem-solving skills to difficulties that arise within all areas of responsibility
- Developed interpersonal and organisational skills and the ability to prioritise a range of related duties, under pressure, to ensure that the post holder meets strict deadlines/ targets
- Ability to pay particular attention to detail and accuracy, with a methodical approach to service delivery
- Proven inter-personal skills with a good standard of English language, literacy and comprehension
- Minute taking experience or similar
If you are a Personal Assistant, apply now or send your CV to Spinwell!
We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us