Role: Executive Assistant
Contract Length: Until end of financial year
Location: Hybrid/London - Need to be flexible to go into the office to support with big events/ meetings/ away days
IR35: Inside
Pay Rate to Intermediary: £200 per day
Spinwell is recruiting for an Executive Assistant for an excellent opportunity within the public sector.
RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT
- Provide complex diary and inbox management for the Deputy Directors, balancing competing priorities to maximise available time, de-conflict appointments, and rearrange schedules, sometimes at short notice.
- Prioritise emails for the Deputy Directors and provide high-quality correspondence.
- Organise meetings, visits and other engagements with both government and external stakeholders.
- Arrange travel for the Deputy Directors, ensuring all expenses policies are adhered to and an effective itinerary is provided.
- Provide secretariat support the directorates’ private offices, including preparing agendas, handling minutes and ensuring actions are followed up on.
- Maintain an electronic filing system, ensuring processes are up to date and in working order, handling sensitive information discreetly and in accordance with official guidance.
- Develop deep understanding of the Deputy Directors’ priorities to effectively flag emerging issues they should be aware of, and act where necessary to support.
- Assist with business support functions, e.g. managing external stakeholder communications, helping to organise team away days, supporting on recruitment and onboarding of new staff.
SKILLS/EXPERIENCE OF THE EXECUTIVE ASSISTANT
- Experience of working with senior leaders in a high-profile working environment
- Ability to organise a daily workload by priorities and able to meet deadlines in a fast-paced, dynamic environment
- Demonstrable administration and support skills, with strong attention to detail
- Excellent written and verbal communication, with the ability to communicate concisely and coherently to a wide variety of audiences
- Demonstrable experience of handling sensitive information, displaying tact and diplomacy and maintaining confidentiality
- A proactive approach to problem-solving with strong decision-making skills
- Experience of managing a busy diary and/or inbox
If you are an Executive Assistant, apply now or send your CV to Spinwell!
We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
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