Role: HOLMES Indexer REF 361538
Contract Length: Until December 2025
Location: Worthing
IR35: Inside
Pay Rate to Intermediary: £17.55 per hour
Spinwell is recruiting for a HOLMES Indexer for an excellent opportunity within the public sector.
RESPONSIBILITIES OF THE HOLMES INDEXER
- Creation and ongoing management of a HOLMES database by the registering and indexing of documents. Responsible for registering all documents entering the incident room to an appropriate subject. Indexing all information contained in that documentation in accordance with the individual indexing policy and established conventions and extracting information contained therein.
- Responsible for raising actions, in accordance with the individual indexing policy and established conventions, in any document or statement, fully researching and indexing the action, ensuring it is in clear and precise terms to enable the Enquiry Team Officer to carry out the task required of him / her
- Responsible for maintaining the indices applying national rules in accordance with Major Incident Room Standardised Administrative Procedures (MIRSAP) and the Surrey and Sussex MIRSAP Companion to ensure the retrieval of relevant data.
- Responsible for any administrative tasks that may be required in support of persons fulfilling other HOLMES roles, in particular the Exhibits and Disclosure Officers (E&D).
- Responsible for receiving telephone messages ensuring all relevant information is recorded and processed through the Incident Room in the appropriate manner
- To attend all briefings, as directed by the SIO, to ensure a full appreciation of the current state and lines of the enquiry. To update other members of the enquiry team as to any relevant or pertinent issues within the Incident Room.
- When required to be responsible for maintaining and researching of records and databases in relation to live, historical and/or archived incidents to ensure the integrity of current/future Crime Reviews/Appeals, as well as providing any information requested by the OM or SIO
- To undertake any other related task in support of the SIO across all of Specialist Crime including Serious & Organised Crime Unit (SOCU) and the Economic Crime Unit (ECU) in order to facilitate the effective and efficient running of the investigation and to provide clerical and administrative support to Departmental personnel, when an Incident Room is not in operation.
- To provide note/minute taking at briefings where required.
- To undertake such other duties appropriate to the grade and character of work as may reasonably be required, including the specific duties of similar or lesser graded posts.
SKILLS/EXPERIENCE OF THE HOLMES INDEXER
- GCSE Grade C or higher in Maths and English.
- Holmes 2 Indexing Course.
- Additional training and professional development will be provided to enable Indexers to work in compliance with local force MCT practice
- Recent demonstrable experience of general administrative and office duties or a role where the skills required can be demonstrated.
- Must be capable of absolute discretion in handling matters of a personal, sensitive, and confidential nature.
- To work on own initiative utilising high levels of concentration, with the ability to think logically and laterally.
- To constantly achieve high levels of accuracy and brevity in written and computer based work.
- To be able to accurately assess information with the ability to work in a methodical manner, paying attention to detail.
- Ability to identify and abstract information in an accurate manner.
- Previous experience of a Police Force or other legal organisation in an Indexing role is desirable.
If you are a HOLMES Indexer, apply now or send your CV to Spinwell!
We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us