Facilities Manager - Central Government

Role: Facilities Manager REF 93438
Contract Length: 6 Months
Location: Hybrid – 3 days p/week on site – East Midlands (Lincoln / N’ham / Leicester / Derby / Skegness).
IR35: Inside
Pay Rate to Intermediary: Market Rate
Security Clearance: BPSS – will have to go through CTC

Spinwell is recruiting for a Facilities Manager for an excellent opportunity within the public sector.

RESPONSIBILITIES OF THE FACILITIES MANAGER

Service Management:

• Understand and deliver operational strategies, policies and processes in line with operational requirements to manage the delivery of services, payments and the audit regime
• Routinely identify and manage risks to resolution escalating to APOM as appropriate
• Liaise with the FM supply chain and other client Property teams to proactively understand issues across the portfolio and facilitate improvements
• Understand the priorities of stakeholders and how they fit into plans and activities
• Manage issues (including requests for additional spend, elective new works and changes to scope or specification) to resolution and escalate to APOM where necessary
• Ensure you understand your assets, to allow you to provide better and more specific customer service
• Follow the schedule of visits for each asset (to be agreed with APOM) to discuss performance, issues and update on work orders
• Engage with the PS supply chain and other client Property teams to ensure legislative and statutory compliance through Health and Safety, business resilience and the provision of fit for purpose accommodation to meet customer needs
• Ensure that you follow fire risk assessment procedures
• Work with the APOM & technical team, reporting procedures to enable audit, assurance and validation of service delivery including taking accountability for carrying out site audits to departmentally agreed frequency and managing actions that arise from these to ensure statutory, mandatory and contractual compliance

  Customer Management:

• Act as the client’s first point of contact within a dedicated number of properties (3)
• Engage through site visits, regular communication and running or attending client engagement meetings as appropriate
• Understand the wider strategic needs and priorities of clients and how they are incorporated into plans and activities
• Manage supplier issues and complaints to resolution, escalating to APOM where necessary
• Encourage, recognise and share innovative ideas and improvements from customers and other stakeholders

  Supplier Management:

• Develop strong relationships with FM provider and suppliers
• Engage with the supply chain, to ensure that contracts provide satisfactory delivery and to drive value for money in accordance with business targets
• Conduct weekly interfaces with suppliers to escalate issues and scrutinise performance
• Manage issues to resolution and escalate where necessary to APOM
• Encourage, recognise and share innovative ideas and improvements, from both suppliers and other stakeholders

  Stakeholder & Resource Management:

• Independently monitor your progress and work towards fulfilling objectives within your own development plan
• Ensure that you are fully compliant with your mandatory learning, competencies and skills & behaviours required to discharge your role
• Effectively manage all delegated spend within agreed internal governance procedures
• Adhere to the appropriate governance procedures in procuring and authorising spend, to ensure appropriate value for money and contract delivery
• Where required, contribute data and information to enable the development of cyclical or ad-hoc business planning or business case development

  Project Management

• Deliver a range of small-scale project works (to the value of £50K), FM Routine Works (to the value of £10k)
• Applying governance processes and managing spend within budget delegations

Wider Initiative Involvement:

• Understand why and how the wider strategic priorities of the Property Directorate are incorporated in plans and activities
• Proactively support the delivery of government soft landings and programmes
• Represent the interests of the PS team and the wider client Property within the Government Property Profession
• Ensure that your behaviours reflect government and departmental requirements for diversity and inclusion (D&I)
• Play an active role in staff D&I networks and/or attend D&I events
• Actively participate in client unit, client Property, wider client and industry networks to share best-practice

SKILLS/EXPERIENCE OF THE FACILITIES MANAGER

• Experience in property and facilities management disciplines and be able to demonstrate compliance with statutory, regulatory and professional requirements in previous roles. Including: Asset management, maintenance and contract and supplier management
• Managing customer relationships and stakeholder liaison
• Delivery maintenance projects
• Use of various digital platforms including but not limited to Microsoft Office, Power BI and SharePoint
• Full UK Driving Licence
• Member level or higher accreditation with the Institute of Workplace & Facilities Management (IWFM)(RICS or CEng accreditation may be supported as an alternative for applicable candidates).
• For this accreditation an IWFM qualification at Level 3-4 or equivalent experience will be required and training or apprenticeship options will be available for this where needed. A NEBOSH General Certificate or IOSH qualification is required in the role and if not already held the post holder will be expected to join a course to complete this.
• The role requires suitable technical awareness to maintain statutory levels of health & safety compliance – Regular training (every 2 years) is required in Asbestos, Legionella, Fire Safety and Construction Design Management awareness (training to keep this up-to-date which will be provided. Other specific awareness may be needed

If you are a Facilities Manager, apply now or send your CV to Spinwell!

We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.

Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us

Disability Confident

As a member of the disability confident scheme, the client guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group.

Armed Forces Covenant

The client is proud to support the Armed Forces Covenant and as such, we guarantee to interview all veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group.

If you qualify for the above, please notify us and quote the role you are applying for.

We will be in touch to discuss your suitability and arrange your Guaranteed Interview.

Should you require reasonable adjustments at any point during the recruitment process or if there is a more accessible way for us to communicate, please do let us know.