Role: Payroll and Pensions Officer REF 376336
Contract Length: Until 26/08/27
Location: Wakefield
IR35: Inside
Pay Rate to Intermediary: £23.27 per hour
Spinwell is recruiting for a Payroll and Pensions Officer for an excellent opportunity within the public sector.
RESPONSIBILITIES OF THE PAYROLL AND PENSIONS OFFICER
- Lead by example and behave in line with the Police Code of Ethics ensuring that the force values and behavioural expectations are clearly understood and considered by managers, officers and staff in their decision making and actions; reinforcing and influencing them through all interactions and processes.
- Lead by example, treating others with dignity, fairness and respect at all times, regardless of identity, background, status or circumstances. Embrace and invest in West Yorkshire Police’s approach and commitment to Diversity, Equality and Inclusion (DEI), recognising its importance and value. Implement this commitment wherever possible in day to day duties and interactions with colleagues and our communities, with an aim to integrate equality and human rights into everything we do.
- To provide a consistent, customer focused payroll function ensuring an appropriate and responsive service and guidance to internal and external customers in line with General Data Protection Regulations.
- Maintain a working knowledge of Police Regulations, Pensions Regulations, Police Staff Terms and Conditions of Service, Force Policies, Financial Regulations and Local agreements in relation to pay and allowances, having a detailed knowledge of differentials between officers and staff to ensure correct salary payment to officers and staff.
- Monthly input for approx. 11,000 (in total) officers and staff, ensuring data entry is processed accurately and swiftly, adhering to the Monthly/Annual Payroll Deadlines ensuring all data is checked before input and challenging the instruction if there are inaccuracies, incompleteness or non-compliance with Force Policy and legislation with the People Directorate to ensure accurate records and payment.
- All changes to Payroll Records must be audited weekly to ensure compliance to Audit Regulations, instigating corrective action, minimising errors, endorsing good practice, consistency and ensuring employee satisfaction.
- Process absence data on a monthly basis for Sickness, Other Absence (unpaid leave), maternity, paternity, shared parental and adoption leave in accordance with Statutory Obligations and force policy, cross checking information on HR System and CARM to ensure consistency of data across all systems leading to accurate payments.
- To make sure annual increments and other salary alterations/variations (purchase of additional leave, unpaid leave, temp promotion and temp salary) are applied correctly ensuring the payroll record is maintained and they are reflected in reckonable and pensionable service which impact on future benefits.
- Perform National Living Wage (NLW/NMW) calculations for officers and staff wishing to participate in Salary Sacrifice schemes, to ensure compliance with Employment Legislation ensuring officer and staff are made aware of the implications if falling below National Insurance Lower Earnings Limits.
- Calculate payments for redundancy transactions to reflect the correct tax and national insurance treatment, recognising the need to adjust calculations according to notice periods to reflect the current legislation for termination payments, in compliance with HMRC legislation.
- Conduct complex calculations for employee entitlements which may result in the raising of an invoice, a previous year adjustment and manual adjustment to employee payroll records, negotiating repayments of overpayments in accordance with Force Financial Instructions; ensuring employee records are accurate for HMRC and both state and occupational pension purposes.
- Deal with a wide range of payroll and pension enquiries from employees and other stakeholders in line with Departmental SLA’s, providing advice and guidance on all payroll matters. Including the interpretation of current legislation, and regulations, signposting customers to advice services where appropriate whilst maintaining a consistent and professional approach.
- To have a good working knowledge of Forces Occupational Pension Schemes, including calculating and providing accurate pension data for the Senior Payroll and Pensions Officers and Payroll and Pensions Manager in support of employee future pension benefits.
- Extract information and details on request from the appropriate pensions systems in a structured way ensuring all information is gathered and is available to complete any calculations or projections necessary.
SKILLS/EXPERIENCE OF THE PAYROLL AND PENSIONS OFFICER
- Minimum of 4 GCSE passes or equivalent, including Maths and English.
- Proficient in the use of Microsoft Office – particularly Excel but also Outlook and Word.
- Excellent communications skills, both written and verbal.
- Knowledge of customer service practices and principles.
- Excellent data entry and typing skills.
- Prepared to work flexibly to suit the requirements of the section.
If you are a Payroll and Pensions Officer, apply now or send your CV to Spinwell!
We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us