Role: Executive Assistant
Contract Length: 12 months
Location: Hybrid/London, Manchester or Bristol - 40% office attendance
IR35: Inside
Pay Rate to Intermediary: £200 - £225 per day
Security Clearance: BPSS and SC eligible requested
Spinwell is recruiting for an Executive Assistant for an excellent opportunity within the public sector.
RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT
- Provide comprehensive diary management for up to three Deputy Directors, ensuring priorities are reflected accurately, conflicts are proactively managed, and time is used effectively.
- Coordinate domestic and international travel logistics, including bookings, itineraries, and supporting documentation, ensuring smooth and efficient travel.
- Support effective mailbox management, including triaging emails, drafting responses where appropriate, and ensuring timely follow-up of actions.
- Organise and coordinate internal and external meetings, including scheduling, preparing agendas, circulating papers, and ensuring logistical arrangements are in place.
- Act as a key liaison between Deputy Directors, other Private Offices, and internal and external stakeholders to ensure seamless coordination of activity.
- Build and maintain strong working relationships across the directorate and wider department to support joined-up working.
- Ensure meetings and engagements are well-prepared, with briefing materials commissioned, collated, and quality assured where required.
- Provide flexible administrative support in a fast-paced, high-pressure environment, responding to changing priorities and emerging issues.
- Contribute to the effective running of the Deputy Directors’ offices, including identifying opportunities to improve ways of working and team coordination.
SKILLS/EXPERIENCE OF THE EXECUTIVE ASSISTANT
- Private Office / senior administrative experience, including diary and mailbox management, meeting coordination, and travel logistics in a fast-paced environment.
- Strong organisational, prioritisation and attention to detail skills, with the ability to manage competing demands and ensure high-quality outputs.
- Excellent communication and stakeholder management, building effective relationships across senior leaders, teams, and external partners.
- Resilience, flexibility, and proactive problem-solving, with the ability to handle pressure and adapt to changing priorities.
- High levels of initiative, discretion, and professionalism, including handling sensitive information and improving ways of working.
- Strong digital literacy, particularly with Outlook, Teams, and document coordination tools
If you are an Executive Assistant, apply now or send your CV to Spinwell!
We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
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