Role: Diary Manager and Personal Assistant REF 378180
Contract Length: Until 31/08/27
Location: Portishead - Monday to Thursday - office based, Friday - home based.
IR35: Inside
Pay Rate to Intermediary: £20.76 per hour
Security Clearance: BPSS
Spinwell is recruiting for a Diary Manager and Personal Assistant for an excellent opportunity within the public sector.
RESPONSIBILITIES OF THE DIARY MANAGER AND PERSONAL ASSISTANT
- Manage the PCC’s diary, arranging meetings across the Force area, liaising with ASP, partners, stakeholders and business organisations.
- Prioritise the PCC’s time effectively to support their strategic objectives, with the support of the Secretariat Manager.
- Arrange the PCC’s programme of visits, coordinating in-depth itineraries, travel arrangements and accompanying OPCC officers.
- Manage the commissioning and provision of briefings for the PCC’s external meetings.
- To provide personal assistance and secretarial support to the PCC.
- Support the overall delivery of the office, acting as the initial point of contact from Ministers, MPs, partners, stakeholders and the general public. Ensure that the appropriate member of staff deals with enquiries, and sensitively ensure the PCC’s time is prioritised effectively. Respond, as appropriate, on behalf of the PCC.
- Manage the PCC’s email inbox, ensuring all urgent emails are responded to and deadlines are met. Use own initiative on the forwarding of emails to relevant staff and the deletion of any emails not necessary for the PCC to receive.
- Manage the PCC’s internal and external mail, filing and information systems.
- Manage and coordinate the work within the PCC’s portfolio ensuring that relevant papers and required actions are responded to within stated timescales.
- Progress correspondence in the absence of the relevant individual and update the PCC as required during their absence of any key issues/developments.
- Attend meetings in an administrative/secretarial capacity, taking minutes as required.
- Prepare and schedule agendas, minutes and actions matrices, circulating information to the appropriate people prior to meetings/events.
- Arrange transport and hotel accommodation with adherence to relevant policies.
- Undertake directed basic research activity as required, briefing PCC on findings and making recommendations where appropriate.
- Coordinate and work closely with the PA to the DPCC, CoS and CFO, deputising in periods of absence.
- Demonstrate professional and efficient customer service skills in all interactions.
- Adhere to Health and Safety, Environmental Management, Data Protection, Equal Opportunities, Freedom of Information, Race Relations and European Convention on Human Rights (ECHR) legislation and ensuring compliance with appropriate local procedures.
- Work closely with other colleagues to improve operational practices, effectiveness and efficiency. Maintain and operate efficient and effective record keeping and filing systems, ensuring they are updated and information is stored and disposed of appropriately.
- Maintain professional awareness and horizons can for future developments, with a commitment to own personal and professional organisational development.
- Demonstrate a commitment to the OPCC values, equality and diversity through actions and activities.
- Undertake any other duties as reasonably commensurate with role.
SKILLS/EXPERIENCES OF THE DIARY MANAGER AND PERSONAL ASSISTANT
- Previous experience of working in a personal assistant role. Experience of diary management.
- Experience of providing support for meetings and events.
- Ability to manage a large and diverse portfolio of work with competing deadlines. Ability to be flexible to respond to changing priorities
- Ability to analyse and present information in a range of formats.
- Excellent written and verbal communications skills. Understanding of confidentiality and information governance.
- Strong ICT skills and competent to use a range of IT packages including word processing and spreadsheets.
- Proven ability to handle stakeholder interface effectively and professionally in a way that establishes confidence, credibility and trust.
- Strong detail orientated, organisational and planning skills.
- Ability to identify risks and make suggestions around how to mitigate and manage them.
If you are a Diary Manager and Personal Assistant, apply now or send your CV to Spinwell!
We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us